Help running your private practice is within reach

HIPAA-certified virtual assistant or virtual office manager services for psychotherapists, clinical psychologists and social workers, and licensed professional counselors across the U.S.

Owning a solo or group therapy practice is uniquely challenging. The emotional, psychological, and spiritual demands on mental health practitioners necessitate that you not be overworked or burned-out, but running a small business can often feel like a guarantee that you will be.

DELEGATION is the 🔑 to a thriving private practice and a healthy clinician

For the cost of a handful of sessions per month or less, you could free up time and space to focus more of your energy and attention on the thing you’re best at — supporting your clients — without sacrificing the health of your business.

IMAGINE: an extra set of hands tending to you and your clients

As a former C-level executive assistant and corporate paralegal, I have at least a little experience with just about everything.

Some of the areas where I can provide the most support include:

Practice Support

Help with client management.

Setting up & optimizing EHR software

Data transfers between EHR platforms

Creating & sending superbills

Client intake

Billing & filing insurance claims

HIPAA Privacy & Security compliance

Tracking local gross receipts

Personal Support

Help specific to your individual needs.

Drafting & proofreading correspondence

Generating & circulating reports

Filing business registration(s) and license renewals

Scheduling & calendaring

Updating website copy

Invoicing for supervision

Booking travel & conference tickets

Team Support

Help related to your staff.

Implementing time cards

Calculating employee fee splits

Running payroll

Employee onboarding & offboarding

Writing policies & procedures

Verifying employment eligibility

Running background checks

AND MORE…

  • Working with Meagan is unquestionably one of the best choices I’ve made since starting to scale my business. I used to dread managing the administrative aspects of my private practice, but since we started working together I can really feel the space it has created in my life. It’s a big deal to find someone who is so trustworthy, skilled, and personable. She’s a huge asset to my team. At this point I literally couldn’t do it without her!

    Danielle Herrera, LMFT

  • Grad school definitely didn’t prepare me for all the behind-the-scenes admin work that comes with being a therapist. It can be a major time and energy drain, taking me away from what I really want to focus on—my clients. That’s where Meagan comes in! She’s been an absolute lifesaver when it comes to handling all the administrative stuff. Whether it’s managing documentation to keep my credentials up to date, handling superbills, scheduling, or sorting out technical issues with Zoom and telehealth platforms, I rely on Meagan to keep everything running smoothly. Honestly, you don’t know what you’re missing until you’ve worked with Meagan!

    Ridhi Shiv, AMFT

  • Meagan is an extremely vital part of our team [at Tender Heart Healing Arts]. She is an amazing admin! She notices things that need to be taken care of very fast, and is extremely prompt at getting them done AND getting back to me. Her knowledge and eye for the bigger picture of a business and everything that goes into making things run smoothly has been critical to the success of our private practice. I look forward to working with her far into the future!

    Tal Molesworth, AMFT

Services offered

Ongoing support

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One-off projects

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